Resignation letter template: contract end, not renewing
You are on a fixed-term contract that is ending and you have decided not to renew it.
Dear [Manager name], I am writing to confirm that I will not be renewing my contract as [Role] at [Company] when it ends. As the agreement sets out, my last working day will be [Last working day]. I want to be clear that this is a planned conclusion rather than an early exit. The contract gave me exactly what I hoped for, meaningful work and the chance to contribute to this team, and I am choosing a different direction for what comes next. Between now and the end date I will complete my remaining deliverables, hand over documentation, and leave my work in a state the team can build on without me. If you would like a closing summary of the engagement, I am glad to prepare one. Thank you for the opportunity and for the collaboration throughout the contract. Sincerely, [Your name]
Handing it in
- Confirm in writing well before the decision deadline in your contract, not in the final week.
- Check for renewal clauses that extend automatically unless you give notice by a set date.
- Leave a closing report behind, contractors are remembered by what survives them.
Check your actual contract for the notice period before naming a last day; documents beat folklore. The conversation with your manager comes before the letter, always.
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